With the widespread use of the internet today, we have been able to perform all our transactions online. While everything was integrated with the digital world, using pen and paper for official transactions was still criticized by many. Thanks to the KEP (Registered Electronic Mail) system developed by the PTT General Directorate, it has become possible to carry out official transactions via e-mail.
Although the e-mail system has been used for many years, it did not constitute evidence for official transactions before the states. Thanks to the KEP system, the e-mails we send and receive are now officially valid documents and can be accepted as evidence. Let’s take a closer look at what the KEP system is, how it is purchased, for what purpose it is used, and see the features offered by this new system.
What is KEP?
Developed by the General Directorate of the Post and Telegraph Organization, the KEP, or Registered Electronic Mail system, is an e-mail service that works like e-mail as we know it, but saves these e-mails and stores them as evidence. You can make official correspondence with KEP. These correspondences are recorded and stored within the framework of international standards.
What is the difference between KEP and e-mail?
You can think of it as the difference between a letter and an official document. E-mails sent with KEP are official. Unlike e-mail, KEP legally contains more evidence. While the burden of proof regarding the e-mail belongs to the sender, KEP carries this proof in its own structure.
While the date and time information registered on the e-mail carries the date and time information of the device to which you send the e-mail, KEP creates a real-time date and time record. When you want to use your e-mails as evidence, it is difficult to determine whether the contents have been tampered with, but KEP verifies the e-mail contents.
What evidence is created with KEP?
Information such as whether an e-mail sent via KEP was sent by the visible sender, whether it reached the recipient, when it reached the recipient, whether the recipient read the e-mail in question is recorded, and even if these e-mails are deleted, they can be accessed through the KEP system when necessary.
E-mails sent over the KEP system have sender confirmation, receiver confirmation, confirmation that the content has not been changed, confirmation of sending time and receiving time. This information, recorded with the assurance of the PTT, has the quality of evidence for official transactions.
What advantages does the KEP system offer?
When you send e-mail through the KEP system, you save paper, archive and time. Transaction costs are reduced, the implementation period of official transactions is shortened, commercial activities are carried out much faster and the environment is protected thanks to the savings made.
How to get KEP account?
- Step #1: Open the PTT KEP Online page from here.
- Step #2: Log in by entering your TR ID number and security code.
- Step #3: Select the person to register for pre-application.
- You can make a preliminary application on behalf of a natural person, legal person, public institution and other legal person.
- Step #4: Enter the authorized contact information.
- Step #5: Enter the address information.
- Step #6: Enter contact information.
- Step #7: Determine the KEP account address.
- Step #8: Choose the usage pattern.
- Step #9: Organize alternative information channels.
- Step #10: Select the package.
- Step #11: Select the mailbox field.
- Step #12: Select additional services and other packages.
- Step #13: Set your KEP Directory preferences.
- Step #14: Confirm the Preliminary Information Form.
- Step #15: Click the Submit Pre-Application button.
- Step #16: KEP pre-application process is completed.
- Step #17: You can get your KEP account from the nearest PTT branch by providing the necessary documents.
- Step #18: You’re done.
In order to get your KEP account, which is required when using the KEP system, you must first make a preliminary application by following the above steps. Make sure that you enter all the information requested during the pre-application, up-to-date and completely.
After completing the KEP pre-application process, you should go to the nearest PTT branch by providing the necessary documents here. The wet signature of the authorized person is required for the creation of the KEP account. After completing the last operations, you can now use the KEP system.
How much is the KEP usage fee?
KEP system usage fee; It varies according to the package chosen by the person, the mailbox area and other additional services. Although it is mandatory to choose the standard usage package, other additional packages and additional services may be preferred according to the person who will use the KEP system.
- KEP 1-year usage package starts from 55 TL.
- Mail usage area starts from 100 MB for free, 250 MB for 50 TL.
- 1 year shipping packages start from 57.5 TL.
- 1-year e-correspondence packages start from 57.5 TL.
- 1-year SMS packages start from 9 TL.
- 1 year virus scanning service is free for now.
We answered questions such as what is the official e-mail service of the PTT General Directorate, KEP (Registered Electronic Mail Service) and how to get it, and we explained the details you need to know about this new system. You can share your thoughts about the KEP system in the comments.
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