In today’s technology world, we now perform many transactions in digital environment without using paper and pen. However, such digital documents are not always official legal evidence because they can be easily modified. If you want your digital documents such as e-mails to be official evidence, you should use a KEP, that is, a registered e-mail address and send and receive your e-mails through this address.
Everyone does not necessarily have to have a KEP address. However, especially if you frequently share digital documents due to official transactions, sending them via your KEP address will ensure that you have a valid document against legal problems that may arise in the future. Individuals, legal entities and public institutions can obtain a KEP address. Let’s examine the questions like what does KEP address mean, how to get a KEP address, in all details.
What does KEP address mean, what does it do, how to get KEP address?
What is the KEP address?
KEP address, that is, registered e-mail address, is an e-mail system developed by PTT, General Directorate of Post and Telegraph Organization. The KEP system works just like the e-mail system we know. However, e-mails received and sent via the KEP address are recorded and stored within the framework of international standards, so they are official documents. It is possible to say the official state of the e-mail system.
What does the KEP address do, what is it used for?
Let’s imagine that you, as an ordinary citizen, send an e-mail to a public institution or legal entity. After a while you ran into a problem claiming that you didn’t send this email or sent it incorrectly. You may even have deleted the e-mail you sent, but let’s say you did not delete it and presented it as proof. This evidence may not be considered official because it is very difficult to tell if it has been tampered with.
This is where the registered e-mail system comes into play. Let’s say you have the same problem, but this time you send the e-mail via your KEP address. There is no such thing as deletion because the e-mail sent is stored on KEP servers. Since it is kept by the PTT in accordance with international standards, it is an official legal document. It’s that simple.
How to get KEP address?
Three different registration options will appear on the PTT KEP online website, which you can access via the link here. KEP Pre-Application, KEP Online Registration and Opening a Closed KEP Account. If you have received a KEP address before and you have closed it because you did not use it later, you can reactivate the address via the Opening a Closed KEP Account option.
KEP Pre-Application option is the most frequently used field in general because you only enter the required information and then you get the required documents and go to the nearest PTT branch and get your KEP address. In the KEP Pre-Application option, you specify your KEP address by entering name information, address information, contact information and similar information. But keep in mind that this is only a preliminary reference.
You need to use mobile signature or electronic signature for KEP Online Registration, which is the second option to get a KEP address. In other words, you go to the PTT branch in the preliminary application and make the approval process on this page with a mobile or electronic signature. KEP Online Registration is a definite application, so you should be careful. After making the necessary payments, you can start using the KEP address you received immediately.
At this point, it is up to you which application option you choose. However, if you think that mobile signature or electronic signature is required for KEP Online Registration, if you do not have one of these digital signature types, you can eliminate this option. The KEP Pre-Application option has been in use since the first day and works without any problems. For this reason, you can also go to the nearest PTT branch with the necessary documents by making a preliminary application through this option.
Which documents are required for KEP address?
If you have applied online, no documents are required, but if you have only made a preliminary application, you must share some documents to get a KEP address. After the preliminary application, you need to go to the nearest PTT branch by collecting the documents that vary according to the person who will receive the KEP address. Some of the documents required for the KEP address, the details of which you can learn via the link here, are as follows;
- For natural persons;
- KEP address preliminary application form
- Identity card, driver’s license or passport with TR ID number and photograph
- For legal entities;
- KEP address pre-application form
- Original of the legal person’s trade registry certificate
- Notarized circular of signature printout
- The applicant’s TR ID number and photograph identity card, driver’s license or passport
- If the application is made by a proxy, legal person authorization document
- For public institutions;
- KEP address pre-application form
- Identity card, driver’s license or passport with TR ID number and photo on it
- Official letter signed by the senior official of the institution
KEP address examples:
- real [email protected]
- realpersonnamesurname[email protected]ı.hs03.kep.tr
- [email protected]
- [email protected]
- corporate employee[ email protected]ı.hs03.kep.tr
Your KEP address, which you will use for official e-mail receiving and sending transactions, will generally be created in this way. Since all e-mails you receive and send through your KEP address will be official documents, it is recommended to use the full name of the person, legal person or institution in the KEP address. Even the validity of the document may be doubted in case of different names and addresses.
Who has to use KEP address?
Ordinary citizens are not obliged to use a KEP address. There are many different ways to use such document sharing as official legal evidence, albeit not digitally. However, joint stock companies, limited liability companies and other companies are required to make their digital shares via KEP address within the scope of Electronic Notification Regulation.
How to enter KEP address?
After opening the PTT KEP login page via the link here, you can log in to your KEP address via SMS, electronic signature, mobile signature or e-Government. After logging in to your KEP address, you can send e-mails, see your incoming e-mails and view your past registered e-mails.
We answered questions such as what a KEP address means, what it does, how to get it, which makes all your e-mails official legal documents, and we talked about the details you need to know about the subject. You can have more detailed information about the KEP system on the PTT official website.
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